Faxing is very much alive in the modern business world and remains an essential tool for many companies. For small businesses that still rely on faxing, switching from a traditional fax machine to cloud fax is a great idea, as it means cost savings for the company, increased reliability, enhanced security, more flexibility, and enhanced productivity.
The decision to start using cloud faxing is a smart one, but knowing what features to choose is not always easy as a small business owner. With so many cloud fax services on the market today, it’s important to know which features you need. Here are five key cloud faxing features for your small business.
Archiving of Fax Documents
Today’s businesses are consistently moving towards more paperless solutions for more environmentally-friendly offices. With cloud faxing, the faxes you send and receive are automatically archived in a secure online database, rather than being stored on paper as with traditional faxing.
Many small businesses are moving away from paperwork in general, and embracing digital archiving and storage solutions. The tech experts at eFax understand that business owners are more likely to shift their business solutions to the cloud when they understand the true benefits. For cloud faxing, the benefits are clear – you can send, receive, and manage faxes electronically on any internet-enabled device, from anywhere in the world.
Just like other cloud solutions, multi-platform support is a necessity for today’s business environment. Most cloud faxing services now offer multiple ways to send and receive faxes directly, whether via email, a secure online portal, or a mobile device. You can easily sign, edit, and even organize your faxes digitally with the assurance your documents are safe.
Most reputable online faxing services have mobile apps for both Android and iOS devices to ensure that users can take advantage of the mobile revolution in any business space. You can also find software that supports desktop platforms. Multi-platform support is critical for small business owners who need access to their business tech solutions anytime, anywhere.
Integration With Cloud Storage Solutions
There’s no doubt that cloud storage is a must-have storage solution for businesses today. To enhance your workflow, look for a service provider that offers integration with some of the top cloud storage solutions such Microsoft’s Office 365 or Google’s G Suite that are quickly becoming key business essentials. Such programs make it easy to archive your documents, create new documents, and fax your documents in one seamless process.
Higher Fax Page Numbers
An important consideration in choosing your online fax provider is the number of pages allowed per month. Try and estimate your faxing needs every month and look for service plans that fit your needs, so you don’t end up paying more for additional pages. Opt for an appropriate amount of faxing pages and reasonable page overage fees. Check and compare multiple pricing tiers for the best plan for you.
Availability of Fax Phone Numbers
While cloud faxing makes it easy to enjoy the ‘fax service’ that we know on the internet, an important part of this service is the fax number. As a small business, you’ll want to look for greater flexibility when it comes to choosing a fax number, and this should include a local, toll-free number, as well as the option for an international fax number, if you require one. Also, ensure the company offers an option to port an existing fax number at an affordable cost.
Knowing what features to look for when comparing cloud faxing services is crucial so you can choose the best service for your business needs. While most services provide a range of features, you’ll also want to be sure you’re getting an easy-to-use and flexible service that supports multiple devices and platforms.